Administration and Procurement Coordinator – INJAZ

Job Offer in Jordan. Seeking: Administration and Procurement Coordinator – INJAZ


Main Duties
•Understand and follow the operational policies, procedures, guidelines and ensure compliance with ISO procedures.
•Supervise all matters pertaining to office facilities including their maintenance, and procurement such as furniture, office supplies, telephones and communications, photocopiers and meeting rooms.
•Ensure systematic and timely transfer of documents between premises and offices and to INJAZ stakeholders and suppliers and ensure safety and confidentiality of inbound and outbound mail.
•Support in processing all purchase requisitions (request for services) raised by concerned units regarding supplies or any other requested items after the concerned unit head approval.
•Develop requests for proposal and ensure its delivery to relevant vendors.
•Participate in evaluating vendor quotations/proposals, maintain approved vendors list, and accordingly select required vendors after getting the unit head approval.
•Issue a purchase order for the selected vendor.
•Develop and update a database for vendors.
•Continuously monitor the efficiency and effectiveness of service delivery methods and procedures, and identifies opportunities for improvement in coordination with the CFO.
•Coordinate and follow up on all travel arrangement, contact consulate and travel agencies regarding visa, hotel accommodation and transportation for all INJAZ employees involved in work related travelling.
•Manage and monitor all leases, contracts and MOUs.
•Direct, supervise and assist in the performance evaluation of the subordinates.
•Analyze the administrative information to recommend the development of efficient use of resources and procedures.
•Report timely and accurately upon request.

Job Details

Date Posted: 2014-03-06
Job Location: Amman, Jordan
Job Role: Administration
Company Industry: Other

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor’s degree / higher diploma

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