Procurement Officer – Norwegian Refugee Council

Job Offer in Jordan. Seeking: Procurement Officer – Norwegian Refugee Council

Key Responsibilities

• Sourcing appropriate suppliers in the local and/or international market for the procurement of goods and/or services based on specifications provided by programme and engineering staff. When required, working closely with technical and programme colleagues to ensure that requirements are developed into meaningful specifications for the procurement of relief items
• In line with NRC and donor Procurement Policies and Procedures, determine the procurement process required for the solicitation of bids from appropriate suppliers. Under the supervision of the Contracts and Infrastructure Manager, develop and issue tender packages and Request for Quotations (RFQs)
• Upon receipt of bids/quotations, preparing Competitive Bid Analyses, arranging Procurement Committee meetings and taking minutes of committee meetings and, for high value / high risk contracts, organising and participating in supplier visits, obtaining supplier references and ensuring any necessary due diligence checks are conducted
• Awarding Purchase Orders and Contracts to selected suppliers, following final negotiations and review by the Contracts and Infrastructure Manager if required. Monitoring supplier performance including scheduling regular reviews and supplier meetings as needed to ensure they meet their contractual obligations
• Liaising with field logistics and programmes staff to ensure timely delivery of procured items to their final location and informing programme, Logistics and Engineering staff of potential slippages in delivery dates in a timely and efficient manner
• Ensuring that Goods Received Notes / Final Works Reports are received and approved with supplier invoices and that required documents are submitted to finance for payment according to contractual obligations
• Establishing and maintaining good professional working relationships with suppliers, contractors and inspection companies whilst strictly adhering to NRC’s anti-corruption guidelines and NRC’s code of conduct
• Ensuring paper and electronic records are maintained in a systematic manner in line with NRC’s standard procurement procedures, providing a clear auditable trail
• Maintaining an up to date procurement tracker and disseminating this to all programme and engineering staff on a regular basis to ensure that relevant departments are kept abreast of the status of their requests and Budget Holders have visibility of forecast and committed spend
• Conducting regular market surveys and maintaining an up to date supplier database with key supplier information
• In conjunction with the Contracts & Infrastructure Manger supporting programme staff during proposal development with information on supply costs, transport costs, delivery times and any related customs issues to assist in budget development
• In conjunction with the Contracts & Infrastructure Manager supporting programmes in the development of procurement plans for all new grants and assisting in their review on a regular basis
• Responsible for the management of a Procurement Assistant providing direction, guidance and technical assistance as required and scheduling of work to ensure department objectives are met
• Supporting the Procurement Assistant in their professional development, identifying training needs and supporting them to achieve the objectives defined in their learning development plans by identifying training opportunities through a combination of on the job skills training and exploring the possibility of formal trainings and/or workshops
• Performing any other tasks assigned by the Contracts & Infrastructure Manager

Job Details

Date Posted: 2014-03-06
Job Location: Amman, Jordan
Job Role: Purchasing/Procurement
Company Industry: Community/Social Services/and Nonprofit
Monthly Salary: US $2,000

Preferred Candidate

Career Level: Management
Nationality: Jordan
Degree: Bachelor’s degree / higher diploma

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Job Offer in Jordan

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